License Tracker for Windows

Every software license you own, in one encrypted file on your PC.

Keys, receipts, renewals, which bundle covers what, and how each product activates. License Tracker reads your receipts and scans your PC, so you type very little.

Most people find out what they own on the worst possible day: the PC won’t boot, a renewal charges that they forgot, or a client asks for a font license. This is for doing that work once, calmly, before the day comes.

Download the free trial Buy, $39

Windows 10 and 11 · Mac coming soon · No account · Works offline · One-time purchase

The dashboard opens on what needs you: renewals due soon, licenses missing details and licenses with no key.

Made for the software you actually buy.

On first start, tell it what you’ll use it for and it sets itself up to match: the right examples, the popular products for your kind of work, and a look that suits you.

Music producers

Your plug-in folder, finally written down.

The scanner finds your installed plug-ins (VST3, VST2, CLAP and AAX) and suggests bundles like Komplete or V Collection.
Mark products as iLok, account sign-in (Native Access, Arturia Software Center) or no activation with one click. Only real serials get flagged as missing.
Drop the order email from the store and the license fills itself in, one per product if the order had six.
Before the next sale, search and see whether you already own it, or the bundle that includes it.

Designers, photographers and video editors

Proof of license, when a client asks for it.

Keep the order number, store, date and registered email for every font, stock pack and app.
Add your own fields for the terms that matter: web or desktop, number of users, which client.
See every Creative Cloud, Capture One and stock subscription renewal, with the cost, before it charges.
Fonts, stock sites, photo, video, 3D and design apps are already in the list of known products.

Small businesses and teams

Know who has what, and get it back when they leave.

The People view shows which licenses each person holds. (Team edition)
When someone leaves, one checklist shows everything to take back, cancel or hand over. (Team edition)
Reports show what software cost this year, what your subscriptions cost each month, and export an expense file for the accountant.
Import the spreadsheet you already keep. Nothing to host and no monthly bill.

Freelancers and developers

Every subscription and renewal in one list.

IDE licenses, domains, hosting and AI tools side by side, with what each renewal will cost.
Put renewals in your calendar with a reminder a week before each one.
A tax-year expense report with order numbers, stores and amounts.
Export to a spreadsheet whenever you like.

Home and gaming PCs

Set up the new PC without hunting for keys.

Windows, Office, antivirus, VPN, backup software and game keys in one place, with the email each is registered to.
Renewal dates and prices, so the antivirus does not renew itself at full price again.
Paste the order confirmation email and the details fill themselves in.
You pay for License Tracker once.

Fill in a license without typing it out.

A license has a dozen details worth keeping. License Tracker fills in most of them for you, and all of it happens on your PC.

Pick the product

Start typing a name and pick it from 969 known products. The maker, category, license type and usual store fill themselves in.

If you already have it, you’re told so instead of getting a duplicate.

The New license form with valhalla typed into the product search. Two Valhalla plug-ins are marked as already owned, and three more are offered from the known products. — Two matches you already own, three more from the known products.

Paste or drop a receipt

Paste an order email, or drop the receipt file (email, Outlook message, PDF) on the window. The product, key, order number, email, price and dates are read out for you. An order with several products becomes several licenses.

Your receipts are read on your PC and never sent anywhere.

A sample store order email pasted into the New license form, with the name, maker, category, type, store, license key, order number, email, purchase date, price and currency filled in. — One pasted order email fills eleven fields, from the license key to the currency.A sample order email fills the form.

A sample store order email pasted into the New license form at phone width, with the name, maker, license type, category, key, email and order number filled in. — One pasted order email fills eleven fields, from the license key to the currency.A sample order email fills the form.

Bring your spreadsheet

Already keep a list in Excel, Numbers or Google Sheets? Import it. Columns are matched automatically, and a preview shows what will be added before anything is saved.

The spreadsheet import preview: two rows to import, one already owned, one with a missing maker. — Two rows to import, one you already have, one missing its maker.

Scan this PC

The scanner lists the programs installed on your PC and the audio plug-ins in your plug-in folders. Tick what you own and import it. Collections become bundles, and products you sign in to are marked as account-activated, so they’re never flagged as missing a key.

Anything still missing a key or a purchase date lands in Needs details, which walks you through them one by one with one-click answers.

What’s coming due, and what it will cost.

Renewals groups subscriptions into overdue, the next 30 days and later, with the cost of each. Put them in Outlook, Google or Apple Calendar with a reminder a week ahead, and mark them renewed in one click when you pay.

Reports adds it all up: what your software cost this year, what your subscriptions cost each month, what renews in the coming months, and an expense report for your accountant.

The Renewals view: two subscriptions renew in the coming months, with the expected cost, a Renewed button on each, and Add to calendar. — Two subscriptions renew in the next twelve months, with the cost of each.

The Renewals view at phone width: two subscriptions due in the coming months with their dates and prices. — Two subscriptions renew in the next twelve months, with the cost of each.

Also in the box

People, for teams: who holds which license, and a checklist when someone leaves.
Bundles: one license that covers a whole collection.
Six color themes, light and dark, including high contrast.
Your own fields for whatever else you need to keep.
A command palette: press Ctrl K and type.
Export to a spreadsheet or a full backup file any time, even after the trial.

Find anything in a couple of clicks.

Browse by category, then maker, then product, with the details on the same screen. Ready-made lists gather what’s renewing soon and what has no key.

Search matches names, makers, stores and tags. Keys stay hidden until you click, and hide themselves again after 30 seconds.

The catalog in four columns: categories, then makers, then licenses, then the selected license with its hidden key, a Copy button, the registered email, purchase date, price, store and tags. — Category, maker, product. The key stays hidden until clicked.The same catalog in a narrow window.

The catalog at phone width with the audio plug-in category open and its makers listed. — Category, maker, product. The key stays hidden until clicked.The same catalog in a narrow window.

Your licenses stay on your PC, locked.

There’s no account and no cloud copy. Your licenses are kept in one file on your computer, encrypted with a key made from your master password.

Locked twice. The whole file is encrypted, and the most sensitive parts (keys, order numbers, emails, passwords and notes) are encrypted again, one by one. A copied file or a stolen laptop shows nothing readable.
Locks itself. After 15 minutes without use (you choose), the key is wiped from memory and the window locks.
Nobody can reset your password, including us. There’s no recovery email and no back door. Write it down somewhere safe.
Daily encrypted backups. A snapshot every day, the newest 10 kept, and restoring one can itself be undone.
Barely online. It only checks for a new version (you can turn that off) and fetches product icons. Your licenses never leave your PC.
What it can’t do. Malware on your PC while it’s unlocked can see what you see, and spreadsheet exports are plain text. Keep Windows updated and use a long master password.

Settings, Security: auto lock after 15 minutes, and a form to change the master password. — Choose when it locks itself, and change your master password any time.

The full details

IT departments and the curious can read exactly how it works, down to the encryption settings, in the security overview.

How it compares.

Honest answers. If one of the other options fits you better, use it.

Feature	Spreadsheet	Password manager	Key finder tools	License Tracker
Keys kept encrypted	Only if you protect the file	Yes	No, shown in plain text	Yes, twice
Knows the product, maker and store	No	No	Name only	Yes, 969 known products
Serial, account, iLok or key file	Your own column	No	No	Yes
Bundles that cover many products	By hand	No	No	Yes
Finds installed software	No	No	On a working PC only	Yes, plus audio plug-ins
Reads receipts for you	No	No	No	Yes, paste or drop them
Renewals with costs and a calendar	By hand	No	No	Yes
Spending reports and expense export	With formulas	No	No	Yes
Helps after the PC has died	If kept up to date	Yes	No	Yes, with a copy of your data folder
Several people editing at once	Yes	Yes	No	No, one person at a time
Price	Free	Free to about $36 a year	Free	$39 once

Need every computer in a large office inventoried automatically? An IT asset management suite is the better fit. Several people editing the list at once? Use a shared spreadsheet.

Pay once. Keep it.

Try everything free for 14 days. Your license key arrives by email and works offline; enter it under Settings, License.

Personal

$39

For one person, on the computers you use.

Everything: scanner, receipt reading, renewals, reports, backups, themes
Personal or work use
All future updates included

Email to buy Personal

Team

from $129

For a business where licenses belong to people.

Everything in Personal
People: who holds which license
“Someone’s leaving”: take back or hand over in one pass
3 seats for $129, 10 seats for $249; more by email

Email to buy, 3 seats Email to buy, 10 seats

Payments are handled by Gumroad, which also takes care of sales tax and VAT. Refunds within 14 days. Questions: support@licensetracker.danewagenhoffer.com

Try it free for 14 days.

No card and no sign-up. When the trial ends, everything you entered stays yours.

Download and install
Windows 10 or 11, 64-bit. It installs just for you, so it doesn’t ask for an administrator password.
Download the free trial
If Windows warns you
License Tracker is new, so SmartScreen may not know it yet. Choose More info, then Run anyway.
Pick a master password
It locks your licenses. Nobody can reset it, so write it down somewhere safe.
Add your first licenses
Tell it what you use it for, pick the popular products you own, scan your PC or import your spreadsheet.

It sits in the system tray and opens in its own window. Uninstalling keeps your licenses, in case you come back.

Mac version coming soon. One license will cover both.

Questions.

How does the trial work?

Install it and you get 14 days with every feature. No card and no sign-up. The days left are shown in the sidebar.

What happens when the trial ends?

Your licenses become read-only. You can still open, search and export them, and keep your backups. Adding and editing need a license key. Your data is never locked away.

Does it need the internet?

No. Your license key is checked on your PC, and receipts and scans are read on your PC. It goes online only to check for a new version (you can turn that off) and to fetch product icons.

Where is my data?

In one encrypted folder in your Windows user profile. Settings has a button that opens it. Copy that folder to a USB drive or cloud storage now and then; it stays encrypted.

Is there a Mac version?

Not yet. License Tracker runs on Windows 10 and 11 today. A Mac version, with the scanner reading your apps and plug-ins, is being tested now, and one license will cover both.

How many computers can I use it on?

A Personal license is for one person, on the computers that person uses. Your licenses live on one PC at a time; to move them, copy the data folder or use a backup file.

Can my team use it?

Yes, with the Team edition. It adds the People view and the "someone's leaving" checklist, and the key covers a number of seats. One person works in it at a time, which suits a business where one person looks after the licenses.

What if I forget my master password?

Nobody can open your licenses without it, including us. Write it down somewhere safe. You can start fresh; the old file is kept and opens again if you remember.

I already keep a spreadsheet. Do I start over?

No. Save it as CSV and import it. Columns are matched automatically and you see a preview first.

Can I store the receipt PDF itself?

Not yet. License Tracker reads the receipt and keeps the details: key, order number, store, date, price and email. Keep the file in your own folder too.

Refunds?

If License Tracker isn't right for you, email within 14 days of purchase for a full refund.

Are updates included?

Yes, every future version, with no upgrade fees. The app tells you when a new version is out and never installs anything by itself.

Windows warned me about the installer.

License Tracker is new, so Windows SmartScreen may not know it yet. Choose More info, then Run anyway. Only download it from this site.

Who makes it?

Dane Wagenhoffer, an independent developer. Questions go to support@licensetracker.danewagenhoffer.com.